Parent Handbook and Program Contract
TO THE PARENT: Please read this Agreement carefully. If you do not understand any part of the Agreement, please ask the Trinity administration or KOC director. This Agreement and its attachments establish your legal rights and responsibilities and those of Trinity Classical Academy regarding your child’s participation in Trinity’s after-school care. Throughout this Agreement, the terms “you” and “parent” refer to the parents or legal guardians of the child enrolled in KOC and the terms “program” and “we” refer to Trinity Classical Academy and its staff members. The term “school day” means a day when we are open and operating.
By executing this Agreement, you (parent/guardian), agree you are enrolling your child(ren), in Knights on Campus at Trinity Classical Academy under the terms and conditions stated below.
1. Program/Hours of Care
Your program is determined on a monthly basis. Please register your child monthly using our online store. Please complete your online form before the last Friday of each month to reserve your child's place in Knights on Campus for the following month.
A. Annual Registration Fee: A non-refundable annual Registration Fee of $75.00 per child is due and payable with the first month's agreement. If no space is available at the time you apply, payment of this fee will place your child on the waiting list.
B. Tuition: Tuition is paid monthly.
KOC is offered on Early Dismissal days, and Early Dismissal hours are subject to change.
- Early pick-up (2:30-3:00pm) is $7 per student.
- KOC (2:30-5:30pm) is $22 per student
- KOC (3:00-5:30pm) is $21 per student
- Early Dismissal (12:15-5:30) is $40 per student
C. Termination of Care: KOC requires that two weeks' notice be given regarding termination of care. Notice must be sent in writing to the KOC director or the appropriate administrator.
3. Method of Payment
Tuition payments are to be made via the online store.
4. Late Pick-up Penalties
If your child is picked up after the scheduled closing time you will owe a late fee of $1.00 per minute. These late pick-up penalties must be paid online (late pick-up form) before your child(ren) attends the next day. If your child(ren) is picked up more than 30 minutes past closing time two or more times in any 30-day period, we reserve the right to terminate your child’s enrollment. If unforeseen events cause you to be late, please call or text the KOC director at 661-644-7788.
5. Changes in Tuition
You understand and acknowledge that tuition rates are subject to change and you agree to pay the revised rate after KOC gives you at least 30 days' written notice of the change.
6. Absences and Vacation Credit
You are responsible for paying full tuition for your child until you terminate enrollment, even if your child is absent due to illness, vacation, or other causes.
7. Notification of Illness and Readmission after Illness
In accordance with applicable state licensing regulations, (a) Knights on Campus will send your child to the on-campus nurse if sickness or serious injury occurs. (b) Knights on Campus will notify you if your child becomes ill and you must arrange to have your child picked up as soon as possible, but no later than ONE hour after notification, (c) you shall inform KOC within 24 hours or the next business day after your child or any member of your immediate household has developed any reportable communicable diseases as defined by the State Board of Health, except for life-threatening diseases, which you shall report immediately to the director, and (d) if your child has been ill, he or she may not be readmitted to the program until he or she is free of symptoms for 24 hours or you have provided a note from your child’s physician confirming that he or she is free of symptoms. Readmission to the program is under the sole discretion of the KOC director.
8. Holidays and Other Closings
Knights on Campus will be in operation in accordance with the Trinity Classical Academy School Calendar.
If in the judgment of the KOC director, Trinity administration, or designated personnel, your child’s behavior interferes with the staff providing a safe and nurturing program, KOC will contact you to remove your child for the remainder of the day. KOC requires that the child be picked up within one hour of being notified. You will be responsible for the daily tuition for that day.
10. Termination by Knights on Campus
KOC may terminate your child’s enrollment effective immediately if, in the judgment of the KOC director or other designated personnel, the child’s behavior or your behavior interferes with the staff providing a safe and nurturing program.
B. 5 Days Notice:
KOC may terminate your child’s enrollment with 5 days notice to you if any of the following events occur:
(i) Your child is picked up later than the program’s scheduled closing time 2 or more times in any 30-day period.
(ii) Your child is ill when brought to KOC more than 3 times within any 30 day period, or you fail to pick up your sick child within one hour after being notified of the sickness, more than 2 times during any 6 month period.
(iii) You or your child display disrespect or disregard for any Trinity staff, other parents or other children in the program.
C. 2 Weeks Notice:
KOC may terminate your child’s enrollment upon two weeks notice to you if any of the following events occur:
(i) In the judgment of the KOC director, the program does not meet the developmental or special needs of your child, or it is not in the best interest of the program or other enrolled children to have your child continue in attendance; or
(ii) You fail to comply with any of the terms of this Agreement or any of the rules or policies of KOC, as may be amended from time to time.
If enrollment is terminated as a result of the occurrence of any of these events, any prepaid tuition and deposit shall be forfeited.
11. Permission to Perform Minor Medical Treatment
In the event of an emergency, you hereby give Knights on Campus and its employees and agents, permission to perform minor medical treatments on your child while awaiting medical help, and you hereby waive and release KOC and its employees, agents, owners, officers, members, successors and assigns from any liability in connection with any claims arising from such treatment.
12. Liability Release and Indemnification
Knights on Campus maintains an insurance policy in connection with its liability for any injury, loss or damage that may occur to your child, your child’s property or your property as a result of fire, theft, storm or other causes. Acting on behalf of yourself and your child, you hereby waive and agree to release any claims that you, your child or you and your child’s legal representatives and heirs may have against the program or any successor or assign of KOC, arising from or related to any injury, loss or damage to the extent, (a) that such injury, loss or damage is not covered by the insurance policy maintained by the program, or (b) that the monetary amount of such injury, loss or damage exceeds any amount payable under such insurance policy. You also agree to be responsible for and to indemnify and hold harmless KOC, any employee, agent, owner, officer or member of the program, and any successor and assign of the program from and against, any and all claims, liabilities, damages, judgments and costs (including attorney’s fees and court costs) that may be brought against or incurred by KOC, any employee, agent, owner or member of the program or any successor or assign of KOC, arising from or related to any act or omission on the part of you or your child. KOC is also not responsible for personal items lost, stolen or broken while in our care.
13. Severability and No Waiver
If any term of this Agreement is declared invalid or unenforceable, it will be deemed severed and all other terms will remain effective and will be construed as if the invalid or unenforceable term did not exist. If KOC elects not to require that you comply with any term of this Agreement, KOC will not be deemed to have waived its right to demand compliance with the said term at any later time.
14. Parental Access
In connection with the implementation of the Knights on Campus policies, KOC will assume that each parent of the child (regardless of whether that parent is a signatory to this Agreement) is entitled to equal access to the child while in attendance at KOC and to the child’s records (with the exception of financial records regarding the child’s attendance which shall be made available only to the parent(s) signing this agreement.) It shall be the sole obligation and responsibility of the parent(s) to inform KOC of any reason that such equal access should not be granted and to provide to the program any and all relevant legal documents in connection therewith.